Free HOA Templates
Download free HOA meeting notices, violation letters, collection letters, budget worksheets, and operational forms — state-specific and board-ready.
Florida HOA Meeting Notice & Agenda Template
Statutorily compliant under F.S. § 720.303(2). Copy, fill in the brackets, post 48 hours early. Includes Word + PDF download.
California Davis-Stirling Act Compliance Guide (2026)
Civil Code § 4000–6150 in plain English — open meetings, IDR, ADR, annual disclosures, and reserve studies for self-managed California HOAs.
Texas HOA Payment Plan Policy Template (§ 209.0062)
Statutory payment plan requirements, mandatory acceptance triggers, and a copy-pasteable policy document for Texas treasurers.
Colorado HB 22-1137 Fine Policy & Collections Guide
The $500 fine cap, 30-day cure window, dual-delivery notice requirements, and mandatory 18-month payment plan — with a copy-pasteable collection policy template.
HOA Board Meeting Agenda Template
A structured, board-ready agenda covering all 13 standard items — call to order through adjournment. Works in all 50 states.
HOA Board Meeting Minutes Template
Capture motions, votes, attendance, and action items in a board-ready format. Includes executive session handling and secretary certification.
HOA Annual Membership Meeting Agenda Template
A complete annual meeting agenda covering certification of notice, quorum verification (including proxies), director elections, and all 13 standard items.
HOA Annual Membership Meeting Minutes Template
Official annual meeting minutes covering proxy counts, director election results, financial reports, and secretary certification across 12 required sections.
HOA Delinquent Assessment Collection Notice Template
All six collection stages in one document — friendly reminder through attorney referral — with account summary table, late fee tracking, interest calculation, payment plan option, and collection stage tracking.
HOA Payment Plan Agreement Template
A binding payment plan agreement — not a request form. Covers itemized delinquent balance, clear payment terms, default provisions, board approval, and dual signatures. Works in all states.
HOA Violation Letter Template
All four notice levels in one document — courtesy notice through hearing notice. Includes CC&R citation, compliance deadline, enforcement checkboxes, and case tracking.
HOA Hearing Notice Template
Formal, neutral, and procedurally complete. Issue a defensible hearing notice before fines or enforcement actions — covers alleged violation, owner rights, hearing procedures, possible outcomes, and due process certification.
HOA Annual Budget Template
A spreadsheet-ready budget template covering operating expenses, reserve contributions, and per-unit assessment calculations.
HOA Welcome Letter Template
A complete new homeowner welcome letter covering association overview, governing documents, assessment details, payment options, resident portal, emergency contacts, and a get-involved invitation. Send within days of closing.
HOA Architectural Review Request Form (ARC Application)
A complete ARC application covering all 12 project types — fences, paint, roofing, solar, pools, decks, and more — with materials detail, contractor info, 10-item attachments checklist, homeowner acknowledgment, and ARC decision block.
HOA Vendor RFP & Bid Comparison Templates
Two-template procurement kit: a Request for Proposal to send vendors + a 4-sheet Excel workbook with weighted scoring matrix and board decision record.
HOA Incident Report Form
A complete, print-ready form covering all 12 incident types — slip and fall, property damage, vehicle accident, vandalism, water leak, and more — with injury details, witness statements, insurance tracking, and a board-only case status section.
HOA Reserve Planning Spreadsheet (10-Year)
A simple 10-year reserve planning tool for self-managed HOAs. Track roofs, pavement, pools, fencing, and other common-area assets. Estimate annual reserve funding needs and project future reserve balances — without hiring a reserve consultant.
HOA Board Resolution Template
Formally adopt rules, policies, and operational decisions with a proper board resolution — covering purpose, authority, enforcement, and board certification.
HOA Proxy Form Template
General and directed proxy options for annual and special meetings — lets absent members count toward quorum and have their vote recorded.
HOA Special Board Meeting Notice Template
Proper notice format for calling a special board meeting — covers purpose, limited-agenda language, virtual meeting info, homeowner attendance rights, and certification of notice.
HOA Board of Directors Election Ballot Template
A complete election ballot for director elections — up to 6 candidates, write-in option, in-person and mail-in voting with envelope chain of custody, and inspector of election results record.
HOA Board Member Election Nomination Form
Collect candidate info, eligibility certification, biography, conflict of interest disclosure, and skills checklist before the ballot is printed. Includes association verification block.